Constitution

Caravan Club Lincolnshire Centre

1. Name

The centre will be called “Caravan Club Lincolnshire Centre”, hereinafter called the Centre, and will be affiliated to “The Caravan Club”.

2. Aims and objectives

The aims and objectives of the Centre will be:

• To promote and develop caravanning throughout Lincolnshire.

• To provide sites suitable  Rally venues suitable for Caravan Club Members.

• To provide for the furtherance of youth education in and promotion of associated outdoor activities.

• To co-operate with local, national or international bodies, and to foster friendship and harmony by the furtherance of these objects.

• To ensure a duty of care to all members of the Centre and its visitors.

• To provide all its services in a way that is fair to everyone.

3. Membership

• Members MUST be current members of The Caravan Club and registered to the Lincolnshire Centre.

• The Centre shall consist of officers, committee and the members.

• Membership of the Centre shall be open, and not unreasonably restricted on the grounds of sex, race, political, religious or other opinions, to any person in the area who is prepared to accept and support the objectives of the Centre.

• In accepting membership, a person agrees to abide by the constitution and rules of the Centre and the rulings of the Centre’s committee.

4. Membership fees

• The Caravan Club will set membership fees annually.

• Fees will be paid: annually to The Caravan Club.

5. Officers and committee of the Centre

The officers of the club will be:

 

                                                              i.      Chairman

                                                            ii.      Vice Chairman

                                                          iii.      Hon Secretary

                                                           iv.      Hon Treasurer

                                                             v.      Rally secretary

Committee

·         This will consist of members of the centre and be a minimum of two (2) and a maximum of ten (10). With members co-opted as required.

·         Specific requirements for each allocated post shall be outlined in the Terms of Reference for that post.

·         Officers and committee will be elected annually at the Annual General Meeting.

·         All officers and committee will retire each year but will be eligible for re-appointment.

·         No more than two members of a family may serve at any given time on the Centre committee, with the exception of a separate full membership.

6. Committee rules.

The club will be managed through the Centre Committee consisting of:

·         All elected officers and committee. Only these posts will have the right to vote at meetings of the Centre Committee.

·         The Centre Committee will be convened by the Secretary of the club and held no less than 6 per year.

·         The quorum necessary for the transaction of business at Committee meetings will be: 5.

·         Every question at a meeting of the committee shall be determined by a majority vote of the members present and voting, every member shall have one vote.  In the event of equality of votes, the Chair of the meeting shall have a casting vote.

·         The Centre Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the centre.

·         The Centre Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Centre Committee as necessary to fulfil its business.

·         The Centre Committee is empowered to take disciplinary action against any member who in the opinion of the Committee is guilty, either directly or by persons for whom he/she is answerable of any conduct at any of the Centre’s functions prejudicial to the good repute of the Centre.

·         The Centre Committee will be responsible for taking any action of suspension or discipline following such hearings.

7.  Youth Committee

·         Should a youth committee be formed it shall comprise of:

The officers of the youth committee will be:

                                                              i.      Chairman

                                                            ii.      Vice Chairman

                                                          iii.      Hon Secretary

                                                           iv.      Hon Treasurer

                                                             v.      Rally secretary

Committee

·         This will consist of family members of the centre and be a minimum of one (1) and a maximum of ten (10).  Each member must have the permission of his or her parent or guardian.

·         Specific requirements for each allocated post shall be outlined in the Terms of Reference for that post.

·         Officers and committee will be elected annually at the Annual General Meeting.

·         All officers and committee will retire each year but will be eligible for re-appointment.

·         A nominated member of the centre committee will supervise this committee.

·         The age of those serving on this committee will be within the range 11 – 18 years old.

8.  Finance

• All club monies will be banked in an account held in the name of the Centre.

• The Centre Treasurer will be responsible for the administration and management of the finances of the Centre.

• The financial year of the Centre will end on 31^st December.

• An audited statement of annual accounts shall be submitted to the Caravan Club prior to 31^st March and will be presented by the Treasurer at the Annual General Meeting.

• Any cheques drawn against centre funds should hold the signatures of to two of the authorised signatories.

9. Annual General meetings

 

·         The Centre Secretary will give notice of Annual General Meetings.  Not less than 56 clear days notice to be given to all members.

 

·         The AGM will receive a report from officers of the Centre Committee and a statement of the audited accounts.

 

·         Notification of any motion to be discussed must be received by the Secretary 35 days prior to the AGM

·         The Secretary must receive nominations for officers and members of the Centre Committee no later than noon 14 days prior to the AGM.

 

·         Elections of officers and committee are to take place at the AGM.

 

·         All members have the right to vote at the AGM.

 

·         The Centre Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

10. Discipline and Appeals

·         All concerns, allegations or reports of poor practice/abuse relating to the behaviour of Centre members should be presented and submitted in writing to the Secretary.

 

·         The Centre Committee shall have the power to take appropriate disciplinary action against any Centre member and shall have the authority to terminate the membership of any member found guilty of conduct deemed to be to the detriment of the Centre.

 

·         The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.

 

·         There will be the right of appeal to the Centre Committee following disciplinary action being announced. The committee shall consider the appeal within 28 days of the Centre Secretary receiving the appeal.

11. Dissolution

·         A resolution to dissolve the Centre can only be passed at an AGM or EGM through a majority vote of the membership attending.

 

·         In the event of dissolution, any assets of the centre that remain will become the property of The Caravan Club.

12. Amendments to the constitution

·         The constitution will only be changed through agreement by majority vote at an AGM or EGM.

13. Other rules and regulations

·         This constitution is in addition to the Bye Laws of The Caravan Club and Regulations Governing Centres.  These Bye Laws and Regulations will take precedent in case of dispute.

14. Declaration

·         The Lincolnshire Centre hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

 

SIGNED:                                                                    DATE:

 

NAME:

 

POSITION: Centre Chair

 

SIGNED:                                                                    DATE:

 

NAME:                                                           

 

POSITION: Centre Secretary