Present

Geoff Mercer

Ian Bowman

Mick Williamson

Wayne Kirman

Kelvin Morpeth

Colin Spendley

Jean Coupland

Ivan Cottingham

Nicola Cottingham

John Maddison

Robin Budworth

Centre Chairman

Hon Secretary

Treasurer

Web Master / Newschat

Membership

Youth Liaison

Rally Equipment

Vice Chairman

Club Equipment

Hon Rally Secretary

Specialist Equipment

Chairman

Secretary

In Attendance

Apologies

Item 1- Minutes of last meeting

The minutes of the last meeting were read and agreed.  Can now be published on Web site.

Proposed:    Ivan Cottingham                          Seconded:  Colin Spendley

Item 2- Matters Arising

1. Improvements to marquee carried out.  However a fault has been found in one seam.  Robin Budworth to contact supplier to resolve issue.
2. The location to storage of trailer is still on going.  Awaiting result of communication with storage area manager.
3. A warning / responsibility sign to be created for bouncy castle.
4. The issue of Sub committee for 50^th anniversary rally is still on going.
5. There are now 120 booked on for the Waddington rally.  Committee to turn up Wednesday night for marking out.

Item 3 – Treasurers Report

1.        The treasurer explained the cost of running the centre.  This amounted to an amount in the region of  £200 per month.

2.       It was again stressed the need for a Centre constitution (see next item).

3.       A format to assist rally marshals to cost a rally was discussed.  Three option were looked at and one was agreed.  This will be printed on the back of the rally liaison form

4.                 We must look at the cost of rallies.  Following much discussion it was agreed that rally marshals must cost their rally to ensure a profit to the centre.

Item 4 – Constitution

1. The Hon secretary explained that no constitution for the centre appeared to exist.  Without a constitution members of the centre are voting a committee to carry out anything they wanted.
2. A prepared draft was then issued and the committee went through it line by line.
3. The secretary will make all the amendments agreed and present at the next meeting for discussion.
4. Any further amendments will be made and the document prepared for presenting at the AGM for ratification by the membership.

Item 5 – Rally Book 

1. The need for a change to the rally book has been forced upon us due to the cost of both printing and distribution..
2. The Rally Secretary presented certain options of loose leaf A5 binders. The book would consist of two parts.  Part 1 would contain that information which does not change.  Parts two would include current committee and the rallies for the year.
3. Binders and current part 2 would be collected from committee members on the field or by post on request.
4. The chairman is to investigate the cost of printing the part two.

Item 6 – Memberships.

1.        The Membership Secretary reported that we have had 374 new members to the centre, 529 have left the centre.  The current membership is 1793 members.

Item 7 –AOB.

1. The issue regarding fire extinguishers has caused some confusion as instructions and practice at the “National” appear to conflict with The Caravan Club advice.  We shall continue with our current practice..
2. An inventory of equipment has now been made .
3. It would appear that the centre equipment is not insured.  It was agreed that the equipment when being used is covered but in storage this is doubtful.  As we have had no problems in the past and now that the equipment is now secure insurance was not required.
4. An incident arose whereby a committee member was not aware of the issue.  To ensure consistency of decisions information must be passed more freely between committee members.

Item 8 – New Committee member

It was proposed by Ian Bowman and Seconded by Robin Budworth that Mr Martin Hussey be Co opted to the committee as Sports Officer for the Centre.  Carried.

Item 9 – Next meeting

  The next committee meeting will be on the 8^th July 2008

Chairman                     Date: 8th July 2008