Item 1- Minutes of last meeting
The minutes of the last meeting were read and agreed.
Can now be published on Web site.
Proposed:
Colin Spendley
Seconded:
Wayne Kirman
Item 2- Matters Arising
1. Storage:
Specialist Equipment Officer requested that as many members
as possible could turn out
to fit shelving and sort storage during the last two weeks of March.
This now has become an urgent matter.
The youth tent and table need to be located.
2. Laptop:
Currently with the Auditors
3. Badges for
Youth Committee:
Awaiting brochure and quotes from FM Tags
4. 50th
Anniversary Newark Showground:
Secretary reported that a letter had been sent and verbal
confirmation had been received.
Further arrangements to be made by subsequent Sub Committee.
A file has been created with all relevant information
enclosed.
5.
Food Hygiene: Confirmation, letter read to committee, from CC
that
Food Hygiene certificates are not required.
6. Rally Book:
Secretary has had, a lot of, comments regarding the book a
review is required.
Quotes for alternative printers have been received and discussed.
No further action can be
taken until we get this year's invoice from Pelican Trust.
7. PRS & PPL License:
Confirmation received that the CC hold the license for all CC
activities.
Item 2 – Treasurers Report
At the start of the year finances are always slow but do pick up
later. This is due to few
rallies and an end of year VAT bill.
Also we still await the bill from the printers for the rally
book.
The rally return form, that has been around for a while requires a
revamp for the year 2009.
With less rallies this year our income could be reduced but our
outgoings remain the same.
We shall have to look at rally pricing.
At the AGM greater emphasis needs to be put on explanation of the
accounts and the balances held in each account.
For 2009 rally marshals will have to fill in the rally envelope in
more detail to include the VAT portion of the fee.
Item 3 – Rally Book
To ensure accuracy of information the Liaison form requires a
revision to reflect the entry in the rally book.
A greater breakdown of the cost of the rally to be shown, including
the VAT proportion.
As in Item 1 (7) pelican trust should be approached again before we
decide to change printers.
Rally book layout requires revisiting.
Secretary to research alternative layouts.
Item 4 - 50th Anniversary Rally
A sub committee is to be formed.
Several names were suggested and the chairman will invite
those mentioned.
The sub committee will report to an executive board consisting of
any 2 of the following, Centre Chairman, Treasurer and Secretary.
The final decision of any event will be in the ownership of
the executive board.
The initial remit of the sub committee will be as in the proposed
outline given to Newark
showground. This
however can be changed.
The rally should be costed such that it is self-funding.
Item 5 - Marques
After much discussion it was agreed that we shall have to purchase a
marquee or hire for a minimum of 6 times per year.
The option is to buy.
The option discussed earlier needs to be advanced and it is
planed to visit the supplier on then31st March.
If it is deemed to be suitable then we shall buy.
If not suitable then we shall have to look at the option of hire the
cost of which will have to come from the rally it is used on.
Item 6 – Any Other Business
a.
Youth cycling GP.
The equipment is in the Storage caravan at Brayford Caravans.
Each course can be different.
b.
Membership numbers were not available at the time but those
joining outnumber those not renewing.
c.
Newschat should be published for Easter rallies.
d.
Youth rally at Oakhill.
Newark
canoe club will run an event cost of £5 per person.
e.
Previously it was agreed that committee members could spend
up to £250 without reference to committee.
Due to constarints on our finances this has to be amended to
read "with the prior approval of the Treasure".
f.
A forecast of years spending by the committee to the
Treasurer for next meeting.
Item 7 – Next meeting
Due to various commitments and not a lot of rallying. The next
committee meeting will be on the 13th May 2008
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