Present

Geoff Mercer

Ivan Cottingham

Ian Bowman

Mick Williamson

John Maddison

Kelvin Morpeth

Jean Coupland

Robin Budworth

Colin Spendley

Wayne Kirman

Nicola Brown

Centre Chairman

Vice Chairman

Secretary

Treasurer

Rally Secretary

Membership

Rally Equipment

Specialist rally equipment

TLO

Newschat

Club Equipment

Sports

Motor Sports

Apologies

Item

(a)

Discussion and Decision

(b)

Action

(c)

1

Minutes of the Last Meeting

1.  The minutes of the last Meeting were accepted as a true and accurate record.  Proposed: John Maddison

                           Seconded:  Robin Budworth

Chairman

2

Matters arising

 Those matters arising from January meeting:

    Rally Book.

 The Rally book is now available and has been posted.  There has been a problem over the postage charge with some members being asked for £1.02 by the Post Office.  This problem was due to insufficient postage being put on the envelope.  It was proposed that any member who paid extra postage and requested a refund would be offered a £2 voucher against a rally.

Proposed Ivan Cottingham. Seconded Mick Williamson.   Carried

 Rally Equipment

he shelving should be purchased shortly and a working party formed to fit in storage.  Document storage to be re considered when shelving installed.

The purchase of a new generator will be made after the storage area has been sorted and organised.  Equipment officer to price various options.

A new laptop has been purchased and now in use.  The old laptop to be sanitised and all software removed and then given to a charity.

The secretary investigated the cost of the current committee badges and they are £35 each.  It was agreed that an alternative be found.

Chairman

Specialist Equipment.

Treasurer

Chairman

3

Financial Statement

Treasure reported on the centre funds and gave each committee member a breakdown of the accounts.

Whilst the accounts show a healthy balance we must remember that a lot of the funds are allocated to separate sub accounts.

Any capital spending must be passed by the committee before commitment is made.

Treasurer

4

50^th Anniversary rally

 After looking at various options to hold this rally,

 Normanby Hall

 Burley House

 Lincoln Showground,

 Market Rasen Race course

 Newark showground

Swinderby Airfield

Grimthorpe Castle

It was proposed by John Maddison , Seconded Ivan Cottingham, that we opt for Newark Showground as the other options were too expensive or would not commit to a booking until late 2009.   Carried.

Secretary to book with Newark Showground manager.

Secretary

5

Milestones

To ensure that committee run events are on course and will be staffed the following decisions were made.

Inter Centres Hardwick Hall:

Geoff, Sports and Motor sports officers have been found.

Oakhill Youth and motor sports:

Colin Spendley / Geoff Mercer and Daz Howell

Waddington Airshow:

Jean Coupland, Geoff Mercer, Ian Bowman, Ivan Cottingham, Mick Williamson, Wayne Kirman.

Lincolnshire Steam:

Geoff Mercer, Ian Bowman. Peg out on Thursday

Chairman’s Rally:

All.    Live music to be booked

AGM:

All.  Tellers from Notts Centre.   Live music to be booked

Bonfire: (if still on Committee)

Ivan, Wayne, Geoff, Colin.  Ivan to sort Stalls

Christmas Market:

Geoff, Mick John

Christmas Party:

Ivan, John, Mick, Geoff + Josie Wragg

Chairman

Chairman

6

AOB

a.  Web Site continues to be well visited

b.  Food Hygiene.  What are the rules and the CC viewpoint.

c.  Deposits for rallies.  It was agreed that any deposit paid  should be forfeited if cancelled within 14 days.

d.  The information in rally book is copied from year to year needs to be revised before next year production.

e.  Again disquiet was raised about Pelican Trust about production of the Rally book.  Chairman to write stating our concerns.

f.  Quotes to be requested from other printers to allow comparison.

g.     Suggested that we Liase rallies then find marshals.  List to be put up at Chairman’s Rally.

h.    In future only information to be sent by e-mail no threads to be created.

i.      “T” shirts to be provided for youth Committee

Secretary

All

All

Chairman

Rally Sec.

Rally Sec

All

Chairman

7

Arrangements for the Next Meeting

1.  The date for the next meeting was set for Tuesday 11 Mar 08 at 1900hrs in the Bracebridge Heath Village Hall.