Present

Geoff Mercer

Ian Bowman

Mick Williamson

Wayne Kirman

Kelvin Morpeth

Colin Spendley

Jean Coupland

Ivan Cottingham

Nicola Cottingham

John Maddison

Robin Budworth

Centre Chairman

Hon Secretary

Treasurer

Web Master / Newschat

Membership

Youth Liaison

Rally Equipment

Vice Chairman

Club Equipment

Hon Rally Secretary

Specialist Equipment

Chairman

Secretary

In Attendance

Apologies

Item 1- Minutes of last meeting

The minutes of the last meeting were read and agreed.  Can now be published on Web site.

Proposed:    Wayne Kirman                          Seconded:  Colin Spendley

Item 2- Matters Arising

1. Any matters arising will be covered in meeting agenda items.

Item 3 – Treasurers Report

1.                  The treasurer issued copies of the audited accounts for the year 2007.  These were discussed and agreed.

2.                 Proposed John Maddison.  Seconded Ivan Cottingham

3.                 The accounts have been sent to The Caravan Club and we have been credited with our annual administrative grant.

4.               Due to recent expenditure no capital expenditure will be allowed until such time as the Centre finances improve.  This led to discussion as to withdrawing some of our cash on deposit.  The treasure pointed out that this was impractical as interest raised was equivalent to the profit of 7 or 8 rallies.  However should there be a need then money would be transferred.

5.                 Our current bankers, TSB LLoyds, have indicated that they are going to start charging for current account transactions. This would be expensive to the centre. Initial investigations showed that the best option was to bank with the Alliance & Liecester.   Proposed by Robin Budworth.  Seconded  Colin Spendley that we change to A&L.  Carried Unanimously

6.                 The treasurer will investigate changing the deposit account.

7.                 For VAT purposes all bills on rallies should be made out to the Lincs Centre not an individual.

8.                 Trailer insurance has been renewed.

9.                 The treasurer was thanked for his work in producing the annual accounts.

Item 4 – Marques

1. A marquee was looked at in Grimsby and found suitable it was agreed to buy.  However negotiations with the supplier fell through.  The Chairman and Treasurer visited another supplier and negotiated a good deal.  The marquee was purchased.
2. The marquee having been used is deemed to be a good buy by club members.  On discussion with experts certain improvements need to be made which should cost about £50.  Wayne Kirman and Robin Budworth to arrange and carry out.
3. Erecting instructions to be written and instruction given to users.

Item 5 - Storage: 

1. There are now 2 sets of poles for the old marques.  The sides are good but due to weather the roofs have still to be inspected.  On completion of inspection, storage for further use or disposal to be agreed.
2. The option of storing the trailer with current storage is being investigated as this would be more secure and would allow for loading from the storage container.
3. Shelving is still required.  The chairman said it may be possible to obtain some free of charge and will investigate further.

Item 6 – Forth Coming Rallies. 

1. National.  All in hand.  Sports team managers organised and strips are boxed in the storage.
2. Inter Centres.  All competitions organised but we need more mebers booked on.
3. Chairman’s Rally. Live music still to be organised.
4. Waddington Air Show. Only 60 bookings so far.

Item 7 – Rally Fees.

1. As not all rallies return a profit is it time we introduced an admin charge to ensure an income to the centre.
2. A discussion was had about raising the deposit to £5.  It was decided that the best way forward was to put it as a proposal at the AGM.
3. If the centre is to survive all rallies must return a profit to the centre.  This means a pricing structure should be in place.
4. It was agreed that the June meeting should be devoted to how we price rallies and the methodology for implementation.

Item 8 – Committee Meetings.

1. Due to increased cost of fuel, hire costs and the demands on members’ time it was agreed that the frequency of committee meetings should be changed.
2. It was suggested that for the year 2008/2009 only 6 meetings per year should be programmed.  This would not preclude the organising of other meetings as required.
3. The programme of meetings would be; November, January, March, May, July & September.

Item 9 –AOB.

1         In light of recent legislation relating to Bouncy castles what is our legal position relating to its use.  Treasure to seek guidance from CC.  Reply from CC all existing rules still apply.

2        Rally book.  Change to loose leaf format.  Discus next month.

3        Newsletter to be produced by an external printer at a cost less than current in house.

4        50^th Anniversary Rally.  Chairman to chase those invited to form sub committee.

5        Club equipment (shop) to stop selling fluids.

6.   New venues.  Rally sec to advertise any potential rally venues on the website forum for interested rally marshals.  

Item 10 – Next meeting

  The next committee meeting will be on the 10^th June 2008