|
Publicity:
It was decide that on completion of the rally program all
centre members will receive a list of rallies for the forthcoming
year including notification of AGM.
Members must return tear off slip to receive Rally book.
NO £2 cost.
All rallies will appear on the "WEB SITE" with contact details (at
their discretion) of the rally marshal.
Rally Book: The committee voiced their concern over the production
of the Rally Book and the 2nd proof, just collected, was
available and still had a considerable number of errors.
These were corrected and the chairman will go and speak with
the printers.
The rally secretary reported that he had had a considerable amount
of abusive phone calls from members about the lateness of the Book.
It is hoped to have the book printed and distributed by the end of
the month. The
secretary reported that to date only half of the Caravan Club
Centres had distributed their books.
Fire Precautions:
Following concerns the secretary had carried out research into the
matter the outcome being.
Caravan club Letters to Centres (clarification of rules) state that
every caravan should carry a fire extinguisher and should, if
possible have a bucket of water available.
In October 2001 a query was raised as to the requirements.
The reply from the Caravan Club was: two extinguishers,
comprising Dry Powder (9Kg) and Foam (6Kg), should form a Fire point
that should be less than 90metres (100yds) from the furthest
caravan. (Letter
dated 16 October 2001)
This guidance was questioned by the Lincolnshire Centre and taken to
the Central region for further discussion.
(Committee meetings February and March 2002)
The Caravan Club Health and Safety Officer reiterated the policy.
This was based on the duty of care that we have to our members in as
much that it would be impractical to ensure each caravan carried a
fire extinguisher.
(Letter Dated 5 April 2002)
The
Lincolnshire
centre agreed to purchase the required extinguishers but the
purchase was put on hold, pending outcome of discussions by Centre,
Central Region and the Caravan Club.
(Committee meeting April 2002)
In May 2002 the Lincolnshire Centre and the Caravan Club Health and
Safety Officer came to an agreement that our procedures were
adequate.
(Committee meeting June 2002)
We have sufficient extinguisher to meet the requirement.
However we do not have FIRE POINT signs and alarms.
Secretary and Specialist Equipment officer to procure.
Rally Rules:
Rules for ralliers are laid down be the Caravan Club and all members
should be aware of their responsibilities and actions.
One concern was the differing advice from East
Grinstead
and other centres as to spacing of caravans.
We shall adopt, as far as is practicable the following.
Spacing between outfits: 3 metres (10feet) side to side
: 6 metres (20feet) front to back.
The first attempt at a rally handbook written last year will be
rewritten with current information both financial and practical.
Rally Equipment:
All equipment (boilers, extinguishers) has or is being
serviced and certified.
It was decided that there is only a requirement for a maximum of six
sets of equipment.
These are currently being checked and updated and any replacements
to be purchased as required.
Some signs will require to be reflective so are visible in the dark.
Specialist Equipment:
It was agreed that there is no requirement for shelving in
the Trailer as tote boxes would suffice.
Shelving would be required for the storage and it was agreed
that this should be purchased 3 sets @ £44.
We will require Document storage boxes to ensure centre history is
not contaminated.
It was decided that we should make one marquee from those bits
remaining and scrap the rest.
The committee agreed that the first week in February would be sort
the storage.
Some of the equipment in the storage requires Servicing and testing.
This to be fixed at the sort out.
All electrical cables will be replaced and assembled as sets in
individual boxes. Cost
approved.
We will require 2 large 2.2Kw and one 1Kw generator.
All others to be disposed of.
A full inventory will be made during the sort out.
Committee are to request return of all equipment from centre
members.
The key to the storage is available from Spec Equip officer who will
investigate the possibility of a second key.
Club Equipment:
We have sufficient stock to start the year however there is a
requirement for "centre Fleeces" in large.
Other Matters:
Chairman has written to 20 firms
for donations. There is
a slow drift of replies.
|