Present

Geoff Mercer

Ivan Cottingham

Ian Bowman

Sandra Purdy

John Maddison

Jean Coupland

Robin Budworth

Colin Spendley

Wayne Kirman

Nicola Brown

Centre Chairman

Vice Chair

Secretary

Treasurer

Rally Secretary

Rally Equipment

Specialist rally equipment

TLO

Newschat

Club Equipment

Sports

Motor Sports

Apologies

Kelvin Morpeth

Membership

Item

(a)

Discussion and Decision

(b)

Action

(c)

1

Minutes of the Last Meeting

1.  The minutes of the last Meeting were accepted as a true and accurate record.  Proposed jean Coupland seconded John Maddison.  Carried

Chairman

2

Co-0pting of committee member

1.  Due to insufficient volunteers at the AGM Mrs Jean Coupland offered her services to continue to look after the rally equipment.  After a short discussion it was agreed to co-opt Mrs Coupland onto the committee.               Carried Unanimously

Secretary

3.

Matters arising from AGM

  1.  Distribution of Rally Book.  It was suggested that those who rally should be sent a Rally Book without going through the request procedure.  This was discussed assessing the pros and cons of the suggestion with the treasurer sending lists to the membership member and having to filter out those who only attend 1 rally per year.  .  The decision was that it would be an administrative burden with very little financial benefit.

2. A suggestion that the AGM be moved to Saturday Afternoon from Sunday was discussed and agreed.  The legitimacy of this would be researched.

3.    It was suggested that Minutes of meetings be available to members.  These will be published on the Web-site one month in arrears.

4.It was brought up that some trailer tents exceed the normal pitch allocation.  It was decided that this is a call for the Rally marshals concerned. 

5.  A query was raised as to the use of the Caravan club Grant to centres saying it was for the production of rally books.  This is not the case.  CC grants are for the administration of the centre to be used as the committee see fit.  An entry to be made in Newschat explaining the grant’s purpose

Treasurer Membership

Rally Secretary

Newschat.

Newschat

3

Financial Statement

1.    Sanitised Financial accounts

2.Due to resignation of a signatory there is a requirement for two new signatory for the account.  Ivan cottingham & Robin Budworth volunteered.  They were accepted unanimously.

3.Sandra reported that 420 outfits had rallied so far filling 1089 spaces.  6 members were on the Friendship scheme Bronze level.  She had forecast that the scheme would cost the centre approximately £50.00 to administer.

4.Since last month a letter had been received from the bank telling as they would not be levying bank charges.

Treasurer

Vice Chairman

Specialist equipment

4

Rally matters

1.  The rally book is now in production with information being sent to the printers as it is finalised.

2.  It was decided that we should have a Dinner dance in 2008 a suitable time and location to be investigated.                             

3.The following dates were allocated:

·  Chairman’s Rally (Nominations) 3-5^th October 2008

· AGM    24-26^th October 2008

4.  The midsummer music rally provoked some discussion with reference to the £2.50 centre fee.  The decision reached was:

·  No Fee - Centre would not promote rally

·   Fee – centre would promote and support rally

Rally marshals to be informed of decision.

Rally secretary

5

50^th Anniversary rally

1.                   This is still ongoing with no venue found.  The date remains August bank holiday 2010.

2.     It was felt that a Project Team be formed to run the arrangements for the rally.  Initial members to be:

·  Ivan Cottingham, Geoff Mercer, Sandra Purdy, Dawn Kirman

·  Mr David Clay is to be invited to be Project Manager.

Defined roles to be decided after the appointment of a Project Manager.

3.The 40^th Anniversary had sponsorship.  This to be investigated by research in the archives.

Vice Chairman

Secretary

6

Storage

1.   It was agreed that we must now have a secure storage facility.  It was agreed that we rent a Unit at The Northern Terrace storage facility in Lincoln.

2. It was agreed that Robin Budworth would visit assess the facilities and sign up to a year contract.

Specialist equipment

7

AOB

1.  Marshals for Halloween Rally have changed.  Now Martin & Diane Hussey, Robin and Jeanette Budworth.

2. Other Centre rallies will not be published in our Rally book.

3.  As we now have a new Web Manager it was decided that we should update the web site.  Wayne will get passwords from Mark.  There is a requirement to purchase some new software.  This will cost £69.00.  proposed Wayne Kirman Seconded Sandra Purdy.  Carried.  No adverts will be carried until the new website is up and running.

4. Bracebridge Heath hall to be booked for 2008 committee meetings.

5.Recycling bins on rallies should be at the discretion of the rally marshals.

6.Youth AGM to be held at The Bonfire Rally.

7. Rally costing meeting.  This will not be held as some rally information has gone to the printers.

8. The Chairman’s charity for this year will be The Notts/ Lincs air Ambulance.

9.  All Liaison forms to be in by the 2^nd September 2008.

10. Inter Centres Meeting w14th November will be attended by Geoff mercer, Ian Bowman & Sandra Purdy.

Rally secretary

Newschat

Secretary

All Committee

10

Arrangements for the Next Meeting

1.  The date for the next meeting was set for Tuesday 13 Nov 07 at 1900hrs in the Bracebridge Heath Village Hall.

Secretary