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Lincolnshire Centre

Rally Regulations

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Membership:

 

Ralliers attending a rally must hold a current membership of the Caravan Club.

 

Times:

 

Rallies open at 4 pm (unless otherwise stated in the Rally Book entry) on the first day, and caravans must not arrive before the stated times.  PLEASE VACATE THE SITE BEFORE SUNSET (or earlier if specified in the rally letter).

Vehicles:

 

Must not exceed walking pace on site and only persons possessing a full driving licence qualifying them to drive their particular outfit are permitted to drive on site.  Learner drivers are not permitted to drive on site, including those on motorcycles.

Rubbish:

 

Arrangements cannot be guaranteed for dry rubbish disposal at rallies.  Members must take their rubbish home and not put it in the disposal pit if no dry rubbish facilities are available.

Water/Sanitation:

 

Toilets should only be emptied at the disposal point provided.  Taps are provided for drinking water only.  Toilets and animals should not be brought within 1.83 metres of the tap.  Drinking water taps should not be used for flushing or filling toilets.  Disposal facilities will be provided for the emptying of chemical toilets.

Cycles, Roller Skates, Skateboard etc:

 

Must not be ridden or used within caravan lines.

Children:

 

It is the responsibility of parents to ensure that children do not trespass or cause damage to the landowner’s property.  Ball games and kite flying are not to be played in the vicinity of the caravans or in the vicinity of overhead cables.  Parents will be held responsible for any damage caused by their children.

Boules:

 

May be played within caravan roadways only at a distance of a minimum of two metres from caravans.

Dogs and Domestic Animals:

 

Must be kept on a suitable lead of not more than two metres and under control at all times.  They must not be allowed to foul the ground in the vicinity of the caravans, but must be exercised on the extreme perimeter.  Owners must remove accidental fouling by dogs within the caravan lines.  All dogs should be wormed.  Dangerous Breed Dogs will not be accepted on rallies under any circumstances.

Noise:

 

Must be kept to a reasonable level at all times, but to the absolute minimum between 11.00 pm and 8.00 am.  Spare a thought for your neighbors.

Generators:

 

Should only be used between 10 am and 9 pm and for a maximum of 4 hours in that period, or as requested by the Rally Marshal.  Generators must not be used at any time when an outfit is vacant.

Tents and Gazebos:

 

The use of PUP TENTS and gazebos are permitted on Centre Rallies at the discretion of the Rally Marshal, with the stipulation that only one tent is used per unit and that it must be pitched within the area which would be taken up by a full sized awning, or alternatively, between the rear of the caravan and the adjacent hedgerow provided the area is totally traffic free.

Wet Ground:

 

When the Yellow flag is flying the Rally Marshal must be consulted before moving any vehicle onto, off or within the site.

Accepting a Tow:

Members accepting a tow from a 4 x 4 or any other vehicle do so entirely at their own risk.  If assistance is required, please inform the Rally Marshal.  Contributions towards the cost of tow would be appreciated and should be made to the owner of the towing vehicle.  No children to help push cars or caravans.

Barbecues:

 

Must not be used inside awnings, and should be sited at least a minimum or two metres from awnings or caravans.

Saving a Pitch:

 

If you wish to save a pitch you must seek the Rally Marshal’s agreement and then you are responsible for meeting your colleagues at the site entrance.

Sale of Goods:

 

The sale of goods including alcohol is prohibited on all Centre Rallies apart from the sales of Lincolnshire Centre Equipment or with the prior permission of the Centre Committee. In accordance with the Caravan Club bylaws.

Raffles:

 

No raffles or advertising materials are permitted on rallies except with the prior consent of the Centre Committee.

Fireworks:

 

Are not allowed on any rally without the prior written permission from the Chairman and Rally Marshal.

PLEASE REMEMBER!

Observe the CAMC and Country Code Rules to uphold the good name of the Club and the Centre.

Ensure the rally field is in the same condition on leaving as upon arrival.

Keep out of areas not allocated to the Rally.

BOOKING CHARGES

Unless otherwise stated rally fees etc., include VAT where applicable.

If there are any additional charges, these will be detailed with the rally fee.  Please help your Rally Marshal by completing Booking Form clearly.

Only members of the Caravan Club and members of their immediate family may attend Centre Rallies.

FRIENDS ARE WELCOME TO MAKE A DAILY VISIT TO A RALLY, BUT CANNOT BE INCLUDED IN THE SOCIAL OR OTHER ACTIVITY CONNECTED WITH THE RALLY.

Members booking onto a rally less than 14 days prior to the rally start, should not expect a Rally Plaque.

 

At indoor events where accommodation is limited, preference will be given to members in date order of bookings.

 

CANCELLATION POLICY

 

Members who wish to cancel a booking must ensure the marshal is notified a minimum of 14 days prior to commencement of the rally.  Failure to do so will result in the loss of any pre-paid rally fee or deposit.  Where a cancellation is notified outside the 14 day period, members should be aware they may still be liable for any expenditure incurred by a rally marshal on their behalf.

 

Unless stated otherwise the rally fees quoted in the brochure or otherwise advised are payable for attending the whole or part of the rally.  No reduction will be given for attendances for less than the full Duration of the Rally.

Financial constraints create circumstances under which it is difficult to obtain firm quotations for events twelve months ahead; therefore it has been impracticable to state the charge for some events.  These charges will be promulgated via News Sheets and announcements at Rallies.  Nearer the date of the event it may also be found necessary to increase other charges.

 

If a cancellation is made and you made payment via PayPal this will incur a 20 pence charge regardless of time prior to rally event.

PHOTOGRAPHY POLICY

 

During the course of the year our committee members & rally marshals will be out on rallies taking photographs of possibly you and your family. These may be used for advertising purposes and could be used on social media websites, if you do not wish to be included in these please let us know in advance, any further questions please email secretary@lincolnshirecentre.co.uk

PRIVACY NOTICE (GDPR)

 

The personal data you provide when booking rallies is collected and processed for the purpose of booking and running a centre rally/ event. We assume any personal data you provide relating to other individuals is done so with their consent. We will use the information that you have provided for the Rally Attendance Sheet, and this is for all of those attending the rally. The centre rally marshal will keep a copy of your data for a maximum of 12 months, for the purpose of safety and insurance and will not disclose your information to any other source.

Centre Websites All Centre websites should display a link to the Caravan and Motorhome Club’s Privacy Policy, which is:

 

www.caravanclub.co.uk/privacy-policy

RALLY MARSHALL PRIVACY NOTICE (GDPR)

 

The personal data you provide is collected and processed for the purpose of the inclusion and publication of the Rally Handbook. We assume any personal data you provide relating to other individuals is done so with their consent. We will use the information that you have provided for the Rally Attendance Sheet, and this is for all of those attending the rally. You can object to your data being used this way, however, it is not possible to remove your data after the rally book has been published.

 

ALLERGENS

 

Please be aware that all food provided at rallies may contain allergens. If you have any dietary requirements, please make the relevant rally marshal aware. We can not accept any responsibility for the allergens contained in any food that we provide and can only pass on the information which is provided to us by our suppliers or on the products which we buy to serve.

 

HEALTH & SAFETY

 

Hygiene on Site

 

All members are advised to take all reasonable precautions to minimise the risk of serious health problems whilst attending rallies, not least given extensive concern regarding E Coli bacteria.

 

  • Do not drink from rivers or streams.

  • Ensure that animals have not been in contact with the water taps.

  • Avoid contact with animals wherever possible.

  • Avoid walking through areas contaminated with faeces or slurry liquid.

  • Wash hands thoroughly before eating, drinking or smoking.

  • Clean off clothing, footwear or any items carried, which may have been in contact with the ground.

 

FIRE SAFETY

 

Please be aware that when attending a Lincolnshire Centre rally you are responsible for ensuring:-

 

  • Your outfit has been subject to regular servicing, including gas and electric safety checks.

  • Your unit has adequate serviceable fire-fighting equipment.  Note that dry powder extinguishers are more reliable if inverted and shaken smartly.  Remember cooking oil is a great fire hazard.

  • Your outfit is fitted with a fire alarm which is in working order and has been tested in accordance with the manufacturer’s instructions.  Where appropriate, unserviceable items or batteries have been replaced.

  • You do not use a Portable barbecue within 2 metres of caravans or awnings.  Beware of the dangers from sparks and sudden changes of wind direction.

  • Awning heaters are not used unless the awning is occupied by an adult.

  • Combustible materials should be kept clear of all cooking and heating appliances.

  • There is a satisfactory spacing between yourself and adjacent units.

  • Children are not left alone in the caravan at anytime.

 

In the unfortunate event of fire:

  • Get everyone out.

  • Turn off the outside gas valve.

  • Raise the alarm and call the Fire Service.

 

First Aid Arrangements:

 

Ralliers should carry their own First Aid Box for minor cuts, stings and ailments etc.

Social Liabilities:

 

The Lincolnshire Centre accepts no liability for injury etc sustained by members participating in sporting events.  Please refer to the disclaimer.  Members taking part in any event are advised to seek their own personal insurance cover.

Vehicular Traffic:

 

Vehicles shall not exceed walking pace on site and keep to the perimeter tracks as much as possible.  Watch out for children playing.

A special note to owners of cars fitted with catalytic converters due to the high temperature of the exhaust pipe there is a danger of igniting the grass.